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GUEST RENTAL AGREEMENT with SEASIDE SERVICES, LLC
Before you proceed, you must read our legal statement. By making a reservation, you are agreeing and accepting all items listed below and hereby certify that you are at least 21 years of age.
This agreement constitutes a contract between you and your guests and Seaside Services, LLC as AGENT.
* Reservations are not confirmed until guest receives confirmation notice.
AGENCY DISCLOSURE- Seaside Services, LLC serves as the agent & representatives of all owners of vacation properties in it’s rental program, and is acting at all times, in and for the best interest of the owners.
CHECK-IN TIME IS 3:00 P.M. – No refunds will be given for delayed arrival. No refunds for reducing the number of nights reserved with less than 7 days notice. No refunds or reschedules due to inclement weather. The office closes at 5 p.m., if you plan to be late, please call the office to make other arrangements to pick up the keys.
CHECK-OUT TIME IS 11:00 A.M. If you need to stay longer, please let us know as soon as possible so we can determine if this is possible. Sometimes we need to get into the property right away especially if we are expecting another renter on the day the guest is checking out.
SECURITY DEPOSIT – If required, a security deposit is refundable if you leave the unit in the condition in which you found it. If made by credit card, the refundable amount will be credited back to you. If the deposit is made with cash or check, your deposit will be returned within 10 days of your departure, less any deductions that may be charged to you.
RETURNED CHECKS- A $35.00 service charge will be incurred for any returned checks.
ACTS OF GOD/CONSTRUCTION NOISE- Neither Owner nor Agent(s) shall be liable for events beyond their control which interfere with Guest(s) occupancy, including but not limited to Acts of God, acts of governmental agencies, fire, strikes, war, inclement weather and construction noise from nearby sites. NO REBATE OR REFUND will be offered in these circumstances.
ALCOHOLIC BEVERAGES- No drinking of alcoholic beverages by persons under the legal age of twenty-one (21) is allowed. Should a guest (s) or guest of guest(s) be arrested for underage drinking at the rental unit property or should Agent(s) observe a Guest(s) or guest of guest(s) under the age of 21 drinking alcoholic beverages, this rental agreement may be terminated and the guests will be evicted at the option of the Agent(s). Illegal drug use is strictly prohibited. Kegs are not permitted on any property.
CANCELLATION POLICY: All reservations must be paid in full 14 days before arrival. One-third of the rental is due at time of booking. If you should cancel your reservation within 45 days before you arrive, you will lose your deposit. If you cancel more than 45 days before your arrival, you will be charged a $40 cancellation fee. If you have a long term rental (more than one month), you will need to cancel your reservation two months in advance to get your full deposit back less the $40 cancellation fee. Any reservations cancelled 2 weeks before the reservation will result in forfeiture of the full amount. Please note: The Company recommends that all guests take out adequate cancellation or vacation insurance either through their insurance agent or we offer it on line with CSA Insurance at 6.5% of your total. Please see Insurance below for more information.
CHECK OUT PROCEDURES- The following items must be complied with before check out or guest(s) shall forfeit his/her security deposit:
- Dishes, Pots, Pans, Silverware, and Utensils must be washed; dried and put away (DO NOT LEAVE IN DISHWASHER) and the stove/oven shall be left in a clean condition.
- Refrigerator should be left in clean condition.
- Windows and doors must be left closed and locked with the air condition on 78 degrees or heat on 55 degrees depending on the outside temperature.
- All trash must be bagged and put in outside trash receptacles.
- All litter, cigarette butts and pet waste must be picked up from the yard, front and back, and placed in the outside trash receptacle.
- Property should be left neat and in order (same condition it was when the Guest(s) arrived).
- Return keys to the office. If we are not in the office, leave the keys in the large mailbox outside the office.
CLEANING REQUIREMENTS- Guest(s) are required to leave the property in the same general condition it was in when Guest(s) arrived. Dishes should be cleaned and put away but, beds do not need to be made. Agent(s) will clean, vacuum, sanitize, and put clean towels and linens in upon your departure. If additional cleaning is required, appropriate charges will be deducted from your security deposit. Guest(s) is responsible for any damage, abuse, excessive clean up requirements, or loss caused by any member of Guest(s) party to the property or its contents during Guest(s) occupancy. Inspectors walk through each property after check-out to ensure that the property is left in good order. Agent(s) will make that final determination of the necessity of any charges to Guest(s). Maid service during your stay is available for an additional charge and must be scheduled in advance.
DISPUTES- This Agreement shall be governed by and interpreted in accordance with the laws of Cameron County, and the State of Texas. Any action relating to this Agreement shall be instituted and prosecuted only in the Cameron County Superior Court, Texas. Guest(s) specifically consent to such jurisdiction and extraterritorial service of process.
EXPEDITED EVICTION- A material breach of this Agreement by Guest(s) , which, in the sole determination of the Agent, resulting in damage to the Premises, personal injury to Guest(s) or others, a breach of the peace, a nuisance to others, or a violation of criminal law or local code, shall be grounds for termination of Guest(s) tenancy. Violation of any of the rules contained here in will result in IMMEDIATE EVICTION and forfeiture of rent and security deposit. If the tenancy created hereunder is for 30 days or less, the expedited eviction procedures set forth in the law will apply. Guest(s) may be evicted under such procedures if Guest(s): hold over in possession after Guest(s) tenancy has expired; (ii) commit a material breach of any provision of this Agreement that according to it’s terms would result in the termination of Guest(s) tenancy; (iii) fail to pay rent as required by this Agreement, or have obtained possession of the Premises by fraud or misrepresentation. Any reservation made under false pretense will be forfeiture of advance payments and the party will not be permitted to check-in.
HOMES~FURNISHINGS~EQUIPMENT~ETC. -All homes are privately owned property furnished and equipped by its OWNER. As such, Agent(s) cannot make any changes to the furnishings or equipment provided by the owner. If you require special appliances or equipment, please bring them with you. Décor, style, and color will vary. Furnishings are subject to change without notice. Under no circumstances is furniture, bedding, mattress pads, utensils or any other property supplied with the rental property to be taken out or transferred from one property to another. Doing so will result in a charge against Guest(s) security deposit. Loss of these items as well as damage to the property or furnishings in excess of normal wear will be charged to Guest(s), the renter. Certain areas in each rental property are locked for the OWNERS personal storage and are not included in this rental. SOFA BEDS – Please be careful with the frames. No jumping on sofa beds. Frames will be checked for damages.
HOUSE PARTIES-ARE NOT ALLOWED! - Rental Guest understands that Agent(s) will accept families, married couples, and responsible adults over the age of 21 ONLY! Guest(s) agree that more than the number of people stated on the lease shall not be allowed on the premises. If the unit is occupied by more than the number of people stated, it will result in loss of total rent, security deposit and/or additional charges to guest’s credit card. Occupancy in use of premises shall not be such as to disturb or offend neighbors. The use of fire arms or fireworks is strictly prohibited. Guest(s) certify that they have read carefully the limitations placed on the number of persons permitted to occupy the premises, and agree to abide by such limitations: if not, Guest(s) will be asked to vacate the property which will result in loss of total rental and security deposits with no refund.
INDEMNIFICATION AND HOLD HARMLESS- Guest(s) agree to indemnify and hold harmless the Owner and Agent(s) for liabilities, theft, damage, cost or expenses whatsoever arising from or related to any claim or litigation which may arise out of or connection with Guest(s) use an occupancy of the rental property including but not limited to any claim or liability for personal injury or damage or theft of property which is made, incurred or sustained by Guest(s). The terms “Agent(s)” and “Owner” as used in this or permits. The terms “Guest(s),” “You,” and “Your” as used in this Agreement shall include Guest(s) heirs, successors, assigns, guests, invitees, representatives and other persons on the rental property during Guest(s) occupancy (without regard to whether persons have authority under this Agreement to be upon the rental property), where the context requires or permits.
INSURANCE - We offer optional Travel Insurance through CSA that will insure reimbursement of your money due to emergency cancellation, death, or hurricane evacuation. Effective immediately, guests will have the ability to purchase insurance at anytime prior to departing for their vacation, as long as the guest has not already left their home and begun their trip, they can purchase insurance. No more final payment rule. No more waiting for exceptions to be processed. Please note this change will not impact coverage availability for Pre-Existing Medical Conditions. The Pre-Existing Condition Exclusion is waived provided the guest meets the following requirements:
1. The payment for this plan is received with or before final payment for your covered trip; and
2. You are not disabled from travel at the time you make your plan payment.
A summary of plan coverages is available.
KEYS- All keys must be returned at time of Check-Out. As these are privately owned properties, Guest(s) are responsible for lost keys. The property must be re-keyed in the event that keys are lost, misplace, or non-returned keys. The Guest(s) will be responsible for cost to rekey unit. If an agent is not available for late hour calls after 10 p.m., a locksmith will be required. The Guest(s) will be responsible for this service and costs.
LINEN- A basic supply of linen is provided in each property. The startup set of bath soap, toilet tissue, and trash bags are not replenished. We do ask for Guest(s) to bring their beach towels because our towels, blankets and/or bedspreads are not allowed at the beach or pool areas. We also ask for guest(s) to bring any personal items they may need like extra toilet paper, soaps, shampoos, etc. If we are unable to get stains out of towels or linens or if there is any unusual wear and tear, you will be charged for replacement.
MUSIC/NOISE LEVEL – Loud music/noise or offensive activity is not allowed. Music/noise should be kept at a conversational level. When coming in late, no shouting or slamming doors.
OCCUPANCY - DO NOT EXCEED OCCUPANCY LIMITS. If occupancy limits are exceeded at any time, everyone will be evicted and there will be no refunds.
PETS - You acknowledge that NO PETS are allowed in or on the premises unless Agent(s) has expressly authorized such use. The pet fee is $100.00 non-refundable fee. Pet limits vary by house. Our No Pet homes do not allow pets anywhere on or about the premises. IMPORTANT: IF YOU HAVE A DOG AND IT’S NOT LISTED ON THE LEASE, THE UNAUTHORIZED OCCUPANCY OF PETS WHERE PROHIBITED WILL RESULT IN IMMEDIATE EVICTION AND LOSS OF ALL RENTS AND SECURITY DEPOSITS! Prior permission must be granted. Specific rules must be followed. An additional pet deposit may be required. PETS ARE NOT ALLOWED ON FURNITURE OR BEDDING.
PHONE CALLS – Most properties are equipped with a telephone. Guests agree to make all long distance calls with a calling card. If Guest(s) charges long distance phone calls to the Owner’s phone, Guest(s) will be liable for said charges plus a $5.00 charge per call. All local calls and incoming calls (not collect calls) are free.
REPAIRS~SERVICE CALLS~REFUNDS- Agent(s) cannot guarantee against mechanical failure of heating, air conditioner, hot tubs, TV’s, Satellite Receivers, VCR, or other appliances. Please report any inoperative equipment to our office immediately, we will make every reasonable effort to have repairs done quickly and efficiently or move Guest(s) to a different property if possible. Should a repair person make a call to a unit and find that the equipment is in working order and the problem was due to the Guest(s) oversight or neglect, the charge for service will be the Guest(s) responsibility. No refunds or rent reductions will be made due to malfunction of appliances or equipment. PLEASE do not put off notifying us immediately as it could hinder us getting the repair done quickly. Guest(s) understands and agrees that Agent(s) may enter the rental property at any time for the purpose of making needed repairs.
RIGHT OF ENTRY- Guest’s agree that the Agent(s) reserves the right to enter the rental property anytime to investigate disturbances, check occupancy, check for damage, to make such repairs, alterations or improvements thereto as Agent(s) may deem appropriate, or to show property to prospective purchasers or guests.
SMOKING- Smoking is not permitted inside. If smoking occurs inside the facility, a charge will be accessed for the extra cleaning needed to rid the facility of the smell. Outside smoking is permitted but please do no litter. Failure to obey this rule will result in loss of security deposit and/or charge to credit card.
Seaside Services, LLC reserves the right to refuse service to anyone - All rental properties are leased regardless to race, color, religion, gender, sexual orientation, national origin or handicap.
VIOLATING AGREEMENT- If Guest(s) violates any of the conditions of this Agreement; Agent(s) may terminate this agreement and enter premises. Upon notice of termination of this Agreement, Guest(s) shall vacate the premises immediately and forfeit all deposits and security deposits.
CREDIT CARD- I am providing my credit card number as a guarantee. I agree to pay all rent and/or outstanding long distance phone charges, accept all terms of the lease agreement and accept all liability for any damage beyond normal wear and tear during the term of my lease with Seaside Services, LLC. If I fail to do so I understand that these costs will be charged to my credit card and all credit card sales are final!
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